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PART I: Functional Task Analysis
List every task that needs to be performed within your organization and assign a number, the name of the responsible individual and the projected hours required for performing the task.

Task # Task Listing Hours/Week Required Individual

PART II: Time Analysis
List by individual all of the tasks assigned to them and the time projected for each task. Once listed, total up the projected time assigned and subtract the total time available to arrive at a negative or positive number.

Individual Assigned Task # Hours Used Per Task Tot. Hrs Used
Per Indiv/Week
Tot. Hrs Avail.
Per Indiv/Week
Balance Plus/Minus
Summary: This process will quickly reveal areas where key individuals have been over (or under) committed. Where over committed, review the list of tasks to identify areas that may be reassigned to others. Once refined, a summary of this analysis may be depicted in the form of a traditional organizational chart to show the distinct functional responsibilities per employee.

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